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Microsoft 365, also known as Office 365, is a super cool and awesome software package! It’s like a magic toolbox that helps people do all sorts of important stuff for school, work, or just having fun. Moreover, with Microsoft 365, you can write, draw, calculate, and even chat with friends and family, all in one place! Imagine it as your friendly helper on the computer.
Now, let’s talk about some Microsoft Office Hacks, which are like secret tricks to make using it even more fun and easy. First, did you know you can share your documents with friends and work on them together, even if you’re far away? It’s like teamwork with your computer! And if you forget to save your work, don’t worry, because Microsoft 365 can save it for you automatically. That’s like a superhero that rescues your work from disappearing!
But wait, there’s more! You can make colourful and fancy documents with pictures and shapes. Plus, Microsoft 365 can even talk to you and write what you say! It’s like having a talking pen! So, Microsoft 365 is like a friendly, helpful, and super-duper amazing computer friend that can do lots of cool things with easy tricks called Microsoft Office Hacks.
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Which Online Services are in Microsoft 365?
As the last update was in September 2021, Microsoft 365 (formerly known as Office 365) is a suite of cloud-based productivity services & applications offered by Microsoft. It includes a variety of online services, including:
Microsoft Word
A word processing application for creating, editing, and formatting documents.
Microsoft Excel
A spreadsheet application for creating and analysing data in tabular form.
Microsoft PowerPoint
A presentation application for creating slideshows and presentations.
Microsoft Outlook
A personal information manager and email client for organising emails, calendars, contacts, and tasks.
Microsoft OneNote
A digital note-taking application for organising and sharing notes and ideas.
Microsoft Teams
A collaboration platform for chat, video conferencing, file sharing, and team collaboration.
Microsoft SharePoint
A web-based platform for creating intranet sites, document management, and collaboration.
Microsoft OneDrive
A service for storing and sharing files and documents in the cloud.
Microsoft Planner
A task management and planning tool for teams.
Microsoft Forms
A tool for creating surveys, quizzes, and polls.
Microsoft Power Automate
A workflow automation platform for creating automated workflows between different apps and services.
Microsoft Power BI
A business intelligence tool for analysing and visualising data.
Microsoft Stream
A video-sharing service for creating, sharing, and discovering videos within an organisation.
Microsoft Yammer
A social networking service for connecting and engaging with colleagues in an organisation.
Microsoft Whiteboard
A digital canvas for brainstorming, collaborating, and visualising ideas.
Microsoft Visio
A vector graphics and diagramming application for producing flowcharts, diagrams, and visual data representations.
Microsoft Project
A project management software for planning, scheduling, and tracking projects.
Please note that the specific services and features included in Microsoft 365 may vary depending on the subscription plan and any updates or changes made by Microsoft after the last update in September 2021. However, it’s advisable to visit the official Microsoft 365 website or contact Microsoft directly for the most up-to-date information on their offerings.
10 Game-Changing Microsoft Office Hacks That You Must Know
Microsoft Office Hacks can make your work easier and more efficient. Here are 10 game-changing tips
1. Keyboard Shortcuts
Keyboard shortcuts are like magic spells that make tasks easier. Instead of right-clicking and searching for options, you can press a combination of keys. For example, Ctrl+C is the shortcut for copying text or an element, and Ctrl+V is for pasting it. These shortcuts save time and reduce the need to navigate menus.
2. Quick Access Toolbar
The Quick Access Toolbar is a small customisable toolbar located above the ribbon in Office programs like Word, Excel, and PowerPoint. In addition, you can add frequently used commands like Save, Undo, and Redo to it. This way, those essential functions are always just a click away, no matter which tab you’re on.
3. Format Painter
Format Painter is like a virtual paintbrush for your text or objects. You select a piece of text or an object with the desired formatting (like font style, size, colour, or alignment), click on the Format Painter icon, and then apply that formatting to other text or objects in your document. Hence, it’s an efficient way to maintain a consistent look throughout your work.
4. Excel AutoSum
AutoSum in Excel is a time-saver for calculations. Select a range of numbers, and then press Alt+= (the equal sign) to instantly create a formula that adds them up. However, this capability comes in handy especially when dealing with big amounts of data or financial calculations.
5. Smart Graphics
In PowerPoint, SmartArt Graphics allows you to create visually appealing diagrams and flowcharts effortlessly. It’s like using pre-designed templates for conveying complex ideas or processes. Simply choose a SmartArt graphic, enter your content, and you have a professional-looking visual representation.
6. Word Styles
Word Styles are a powerful way to maintain consistent formatting throughout your documents. You can define styles for headings, paragraphs, and other elements. When you apply a style, it automatically adjusts the font, size, and other formatting settings, ensuring your document looks polished and cohesive.
7. Outlook Rules
Managing a flooded inbox can be overwhelming, but Outlook rules can help. You can create rules to automatically transfer emails from specified senders or with specific keywords to specific folders. Hence, this keeps your inbox organised and ensures that important messages don’t get lost in the clutter.
8. PowerPoint Presenter View
Presenter View in PowerPoint is a game-changer for speakers. When presenting, it shows your slides to the audience while displaying your speaker notes, a timer, and a preview of the next slide on your screen. This allows you to stay on schedule and give a more polished presentation.
9. Excel Pivot Tables
Pivot Tables are a fantastic way to analyse and summarise data in Excel. They allow you to create customised tables that provide insights into your data. With drag-and-drop simplicity, you can quickly pivot and aggregate data to answer specific questions or discover patterns.
10. OneNote Tags
Microsoft OneNote is great for taking notes, and tags make it even more powerful. You can categorise and organise your notes by adding tags. For example, you can use tags like “To-Do,” “Important,” or “Question” to mark specific content, making it easier to find and review later.
By incorporating these Microsoft Office hacks into your workflow, you’ll find that your tasks become more manageable, efficient, and enjoyable.
